차터 3일차 오전
Shared on October 26, 2026
Board Meeting: Cloud Organization, Communications, Website, and SARI Exercise
Overview
The board reviewed the updated cloud document structure, communication and outreach plans, public website performance, and findings from the SARI-32 exercise. Discussion focused on improving visibility, participant engagement, exercise procedures, and follow-up on recommendations.
Participants & Roles
- Board meeting chair: Led the agenda and discussion.
- Mark: Reported on the cloud reorganization.
- Communication group representatives: Presented communications priorities and website updates.
- Chris: Presented website and social media statistics.
- SARI-32 training team: Reported on the exercise and its outcomes.
- Agency representatives and ECOs: Provided feedback and recommendations.
Decisions Made
- The communication group will continue work on a public satellite information page, which is scheduled to go live the following week. Agencies can review it after publication and report errors.
- The new LinkedIn channel will be prepared for use; other social media platforms will be considered by the communication group.
- The SARI-32 exercise highlighted the need to improve procedures, participation, and consistency. Recommendations will be tracked and addressed through relevant ES actions and system development.
- Future SARI exercises should consider using relative timelines such as Day 0 and T+1, rather than calendar dates, to reduce confusion. The proposal remains subject to further planning.
Action Items
- All member agencies: Nominate at least one communication representative.
- Communication group and webmaster: Add communication-group actions to the shared action-tracking spreadsheet and consider distributing newsletters to ES and board members.
- Member agencies: Review the satellite page after publication and provide satellite illustrations and sample data imagery.
- Communication group: Explore outreach cooperation with UN-SPIDER and other organizations.
- Agencies providing services: Encourage ECOs to complete all exercise workflows and contact the AU during exercises. Provide regular internal refresher training.
- ES and training teams: Update SARI procedures and guidelines, follow up with participants who did not complete the exercise, and address identified contact, workflow, and scenario-consistency issues.
- POST-Tune team: Review reported bugs and proposed interface and workflow improvements.
- Future training teams: Use consistent simulated-AU responses and suitable email addresses; avoid shared group inboxes for AU contact where possible.
- Exercise organizers: Consider a follow-up tracker showing how SARI recommendations are handled, and clarify exercise timing in future scenarios.
Discussion Points
Cloud document structure
- The ownCloud README, files, and protocol documents were updated to reflect the revised structure.
- The official-letters folder is being checked for completeness and currency.
- The charter documents overview will guide users through the new structure. A fuller report will be shared once the review is complete.
- The implementation plan is being updated to include additional sites, data, or server information.
Communications and outreach
- Member agencies are expected to nominate communication representatives. The group meets monthly and discusses outreach and promotional work.
- Topics included maintaining the public website, reviewing the newsletter’s audience and content, and refining web stories.
- The group requested a shared action spreadsheet, broader newsletter distribution, and collaboration with external organizations to increase the charter’s visibility.
- The satellite page will replace the less flexible PDF poster. Agencies were asked to provide satellite illustrations; sample satellite data may also be added.
Website and social media
- Website traffic rose around major activations, particularly the Venezuela earthquake and Nepal floods. Activation listings, the charter overview, and resources were among the most visited pages.
- News receives comparatively limited traffic. News visibility is expected to improve through homepage updates and a planned website release.
- Most recorded news traffic was internal or direct. Social-media referrals may be undercounted because analytics track only users who accept cookies.
- The X account had 7,582 followers at the end of September, up 40 in six months and 97 over the year. A LinkedIn channel has been created and is being prepared for launch.
- Activation-related posts were among the most reposted content.
SARI-32 exercise
- The exercise ran from 15 June to early August, with a forum held on 18 August. Its scenario involved floods, landslides, and storms in Russia’s Far East.
- 41 ECOs participated; 32 completed the exercise. Nine did not complete it, including four who did not start. Only slightly more than half contacted the simulated AU.
- An intentional priority inconsistency was included to test attentiveness. Most participants noticed it, but not all. The exercise also exposed gaps in checking disaster information, weather conditions, priorities, and scenario details.
- Participants reported technical issues, outdated contact information, interface and workflow concerns, and confusion caused by different start dates.
- The exercise tested a newly revised interface. Training and an updated manual were provided, though not all ECOs could attend preparatory training. Many participant suggestions were already implemented or planned for a forthcoming release.
- Participants recommended more frequent practical training, clearer naming conventions, consistent scenario handling, and follow-up with ECOs who did not complete the exercise.
- Feedback on non-contact with the AU suggested that shared inboxes can cause technical and attribution problems. Individual emails and clearer contact instructions were recommended.